SJU Traffic Prosecutions Team Clerk

Other Information

• The location will be Winchester initially but moving to Eastleigh in 2027
• There is no parking at Eastleigh but reduced discount parking at a nearby car park is available
• The pro-rata salary for 18.5 hours is £13,602 – £14,929

About the role

As a Traffic Prosecutions Team Clerk, you will:

• Provide administrative support to the Summary Justice Unit, managing enquiries and directing complex matters to the appropriate teams.
• Create, update and maintain records across computerised and manual filing systems, ensuring compliance with local, regional and national standards.
• Research, compile and provide information, statistics and management data to stakeholders in line with legislative and operational requirements.
• Quality assure information received from internal and external sources, identifying inaccuracies and escalating issues where necessary.
• Develop and maintain a thorough understanding of relevant legislation, policies and criminal justice procedures.
• Prepare and process legal documentation within established service level agreements.
• Build and maintain effective working relationships with internal departments and external criminal justice partners.

Case File Preparation Responsibilities

You will also be responsible for:

• Initiating prosecution procedures by reviewing cases, identifying offences, conducting further enquiries, and determining appropriate charges.
• Preparing, quality assuring and submitting comprehensive prosecution files to support successful court outcomes.
• Obtaining, reviewing, redacting, reformatting and preparing evidential material in accordance with legislative requirements.
• Liaising with Officers in Charge (OICs) and the Crown Prosecution Service (CPS) to obtain additional evidence and complete evidential actions within required timescales.
• Identifying and escalating cases involving high-risk or serious offending.
• Providing guidance and support regarding correspondence with members of the public relating to traffic offences and criminal justice processes.
• Creating and issuing Postal Requisitions and Single Justice Notices and arranging court listings.
• Undertaking defendant tracing activities where legal documents have been returned and initiating reissue processes where necessary.

Please see the SJU Traffic Prosecutions Team Clerk role profile for more information

What’s on offer?

As members of Hampshire and Isle of Wight Constabulary police staff you will have access to a wide benefits package*, including but not limited to:

• Fantastic Local Government Pension scheme

• 24 days annual leave rising to 29 days after 5 years service – (pro-rata for part-time workers) PLUS  the 8 public bank holidays
• Blue Light Card – Retail, holiday and leisure discounts
• Family friendly policies supporting those with caring responsibilities
• Excellent wellbeing support including onsite wellbeing rooms and access to Employee Assistance Programme
• Staff representation groups and inclusion networks.
• Gym facilities at a number of our buildings

Within Hampshire & Isle of Wight Constabulary you will receive first class training and support:

We will provide you with structured job training, personalised tutoring and all the encouragement and support you need to perform in your role

Application and interview

If you’ve never completed a competency-based application or interview before, make sure you read each competency or value in detail, research the STAR (situation, task, action, result) format and use it when giving evidence.

The recruitment competencies identified on the role profile can be used interchangeably throughout the selection process. It is recommended you make a note of them when starting your application. Candidates Guidance for Completing Application Forms

Essential Qualifications

Educated to QCF Level 2 OR work experience deemed to have brought the post holder to a comparable level

Essential Work Experience

Experience of working in a busy administrative environment, undertaking complex administrative tasks to a high standard.

Competencies

We are emotionally aware – Level 1

We take ownership – Level 1

We analyse critically – Level 1

You should also be aware of the Values (courage, respect and empathy, public service).

When applying, you will have the opportunity to talk to us about your background and experience, especially when providing evidence against our competency and values framework (CVF).

The CVF provides clear expectations for everyone working in policing. It describes the behaviours required by you as a member of police staff to be effective in your role.

Contact us

Please contact the Recruitment team at police.recruitment@hampshire.police.uk or on 02380 451611